Frequently Asked Questions
General Questions about Our Service
What makes The Coffee Catering special?
It’s a multi-faceted combination! At the heart are our carefully selected premium Neapolitan beans, brewed to perfection on high-end Italian espresso machines. We exclusively use fresh, regional organic milk. Beyond superior ingredients and equipment, our baristas are true coffee enthusiasts and experienced hospitality professionals, dedicated to crafting the perfect cup with skill and genuine passion. For a unique highlight, we also offer combinations with homemade premium ice cream from Berliner Genussmanufaktur.
What do you need from us on-site for the coffee catering?
Primarily, just a standard power outlet (230V)! You don’t even need to provide a table, as we bring absolutely everything for an exceptional coffee experience: our stylish barista station, top-tier machines, premium Neapolitan beans, regional organic milk, eco-friendly cups, and our skilled baristas – including our own water supply if needed. We focus on a complete, hassle-free service. This setup can also be perfectly combined with our premium homemade ice cream catering from Berliner Genussmanufaktur.
Do you only offer your coffee catering services in Berlin?
While Berlin and Brandenburg are our primary areas of operation, we love bringing our premium coffee experiences to events further afield! For larger events (typically 500 guests or more, or by special arrangement), we are happy to travel throughout Germany. Please contact us with your event details to discuss possibilities and any applicable travel considerations.
Can the coffee bar be customized with our company branding?
Absolutely! We offer comprehensive branding options to seamlessly integrate our service with your event theme or corporate identity. This includes customizable coffee bars, branded cups, personalized napkins, menu boards, and even branded aprons for our baristas. Let’s discuss how we can make your brand shine.
Booking, Planning & Logistics
How can I book The Coffee Catering for my event?
Booking with us is simple! The best way to start is by filling out our contact form on the website or sending us an email with your event details. You can also call us directly. We’ll then discuss your specific needs, provide you with a tailored, no-obligation quote, and once you’re happy, we’ll confirm the booking and all arrangements.
What information do you need from me to create an accurate quote?
To provide you with the most accurate quote, please share as many details as possible about your event. Key information includes: the type of event, desired date and time, specific location/venue, estimated number of guests, approximate duration of coffee service, and any special requests (e.g., custom branding, specific dietary needs, coffee & ice cream combination).
How much time do you typically need for setup and takedown at the venue?
Our setup and takedown are designed to be efficient. Typically, we require approximately 1-2 hours for setup before the coffee service begins and about 1 hour for takedown after the service ends. This can vary slightly depending on the complexity of the setup and specific venue logistics, which we will clarify during the planning phase.
What is generally included in a standard coffee catering package?
Our standard packages are quite comprehensive and typically include: the mobile barista bar setup, professional espresso machine(s) and grinder(s), our premium Neapolitan coffee beans, regional organic milk (plus a non-dairy alternative like oat milk), sugar & sweeteners, eco-friendly cups & lids, professional barista service for the agreed duration, and all necessary ancillary equipment. Specific inclusions will always be detailed in your personalized quote.
Our Coffee, Ice Cream & Products
What kind of coffee beans do you use and what makes them special?
We are passionate about authentic Italian coffee culture. That’s why we exclusively use premium-quality beans sourced from a traditional, renowned artisan roastery in Naples, Italy. These beans are typically a classic Italian espresso blend, dark-roasted to develop a rich, intense flavor profile with notes of chocolate and hazelnut, low acidity, and a beautiful, persistent crema – the hallmark of a true Neapolitan espresso.
What milk options do you offer for your coffee beverages?
Our standard offering includes fresh, regional organic cow’s milk for a rich and creamy taste. We also always provide at least one high-quality plant-based alternative, typically oat milk, which is excellent for lattes and cappuccinos. If you have specific requirements for other non-dairy milks (e.g., soy, almond), please let us know during the booking process, and we’ll do our best to accommodate your needs.
Can you tell us more about the ice cream used in your Coffee & Ice Cream Experiences?
The ice cream for our Coffee & Ice Cream Experiences is something truly special! It’s homemade, premium artisanal ice cream crafted by our esteemed partners at Berliner Genussmanufaktur. They use only high-quality, natural ingredients and traditional methods to produce exceptionally flavorful and creamy ice cream. We typically feature classic flavors like vanilla bean or chocolate, but seasonal specialties or other requested flavors can often be arranged in consultation with Berliner Genussmanufaktur.
What range of coffee drinks can your baristas prepare at an event?
Our professional baristas are skilled in preparing a full menu of classic Italian espresso-based beverages to delight your guests. This typically includes (but is not limited to): Espresso, Espresso Macchiato, Cappuccino, Caffè Latte, Americano, and Flat White. We also often offer delicious hot chocolate. Of course, when our coffee meets the exquisite homemade ice cream from Berliner Genussmanufaktur, we create sensational treats like the classic Affogato and a variety of refreshing Eiskaffee (Iced Coffee) specialties. All our drinks are prepared with care, and our baristas love to add a touch of Latte Art to make each cup a small visual delight. If you have requests for other specific specialty drinks or wish to create a custom menu for your event, please don’t hesitate to discuss this with us during the planning phase.
Tailoring Our Service to Your Event Type
How do you adapt your coffee catering for professional corporate events or trade fairs?
For corporate events and trade fairs, we focus on seamless integration, professionalism, and brand representation. This includes options for full branding of our coffee bar and cups, efficient service to manage high traffic (especially at trade fairs), and baristas experienced in professional environments. Our goal is to enhance your company’s image and help you achieve your event objectives, whether it’s impressing clients, energizing attendees, or facilitating networking.
What makes your coffee catering special for private celebrations like weddings or milestone birthdays?
For private occasions such as weddings, anniversaries, or significant birthdays, we aim to add a touch of elegance, warmth, and personal care. We work with you to ensure our setup complements your theme, and our friendly baristas create a welcoming atmosphere. It’s about providing a delightful, memorable experience for your guests and a stress-free, high-quality service for you as the host, making your special day even more unique.
Is the Coffee & Ice Cream Experience suitable for all types of events you cater for?
Yes, absolutely! Our Coffee & Ice Cream Experience is incredibly versatile and adds a “wow” factor to almost any event. It’s a fantastic highlight for corporate summer parties, a unique dessert alternative at weddings, a delightful treat at private celebrations, and can even be an engaging attraction at trade fairs. We can tailor the presentation and offerings to suit the specific tone and style of your occasion.